Staff & HR

Overview

The HR module covers the complete employee lifecycle — from hiring and department assignment through leave management, payroll, and performance appraisals.

Staff Records

Each staff member has:

• Employee Code — Auto-generated (EMP-YYYY-NNNNN)
• User Account — Email, password, role assignment
• Department & Designation — Organizational structure
• Reporting To — Manager hierarchy
• Contract Type — Permanent, Contract, Part-Time, Visiting, Intern
• Employment Status — Active, On Leave, Suspended, Resigned, Terminated
• Bank Details — Account, IFSC, PAN (for payroll)
• Emergency Contact — Name and phone

Welcome Email

When a staff member is created, they automatically receive a welcome email with their login credentials and a direct link to sign in.

Departments & Designations

• Create departments (e.g., Mathematics, Science, Administration)
• Create designations (e.g., Senior Teacher, Lab Assistant, Clerk)
• Assign staff to departments and designations

Leave Management

For Staff (Self-Service)

Staff can apply for leave at Self Service > My Leave:

• Select leave type, dates, and reason
• Attach supporting documents
• Track application status

For Admins

Admins can:

• Configure leave types and policies
• Set annual leave balances per employee
• Approve or reject leave applications
• View leave calendar across the institution

Payroll

• Define salary structures (basic, HRA, DA, allowances, deductions)
• Generate monthly payroll records
• Link to attendance for auto-deduction
• PF and ESI computation

Appraisals

• Create appraisal cycles (annual, bi-annual)
• Set goals and KPIs
• Self-assessment and manager review
• Track appraisal status and history

Staff Attendance

• Daily check-in/check-out tracking
• Leave integration
• Used for payroll computation